FAQ for consultants on assignments

No, it’s completely free of charge.

No, you do not need to have your own company to join our network. In order to take on an assignment through us, however, you need to have your own company or be employed by a consulting company.

If you do not have your own company, you can fill in your name followed by “Will start your own company” as company name and organization number in the account application.

As a member of our network, you gain access to apply for the assignments we publish and receive support from us during the application process. Our goal is to help consultants land their dream assignments.

We have clients in many exciting industries and actively work to find stimulating and developmental assignments for our consultant network.

Whether you are entitled to overtime compensation is specified in the end client’s general terms, and overtime must be approved and ordered by the end client. In order to report overtime, it must be activated as a time component on your contract in the portal.

Contact ekonomi@asociety.se if the overtime component is missing from your agreement.

Yes, per diem (traktamente) is reported through the time report under the “Expenses” tab. To report per diem, the product “Expenses” must be activated on your contract in the portal.

For domestic per diem in the income year 2024, the rate is 290 SEK/day. This is paid during business trips under the following conditions: 1) in connection with an overnight stay, 2) the trip is to a location more than 50 km from your usual workplace, and 3) the trip is to a location more than 50 km from your home. The departure day counts as a full day if you leave before 12:00 PM, and the return day counts as a full day if you arrive after 7:00 PM.

There are rules regarding allowances and information regarding allowances abroad can be found at www.skatteverket.se.

If the time component is missing, it must be added to your contract in order to be reported. Contact ekonomi@asociety.se for assistance with adding the component.

To report travel time, it must be activated as a time component in your contract in the portal. Whether you are eligible for travel time compensation is outlined in the end customer’s general terms and conditions.

Contact ekonomi@asociety.se if the component is missing or if you are unsure whether you are entitled to travel time compensation.

Yes, receipts must always be attached to the timesheet for all expenses and travel that are reported. Expenses that do not require a receipt include daily allowances (traktamente) and mileage reimbursement (milersättning). For daily allowances, the date and country of the trip must be clearly stated. For mileage reimbursement, the date and distance must be clearly stated.

Receipts can be attached under Documents or Receipts in the timesheet.

For detailed instructions, see: https://asociety.inkopio.com/vms/documents.

If you receive an error message when trying to report time, it is most likely because time reporting is not required for your current assignment. This could be because the client applies self-billing and therefore sends your timesheet directly to us.

If you are unsure about what applies to your assignment, or if you have been able to report time previously, please contact ekonomi@asociety.se.

To report expenses/cost components, they must be activated in your agreement in the portal. If you receive an error message when trying to add expenses, it means the component is missing from your agreement.

The expense/cost component must be approved and part of the agreement with the end client in order to be added to the contract.

Please contact ekonomi@asociety.se for assistance in adding the component.

If a time component or product is missing, it must be added to your agreement in order to be reported. Please contact ekonomi@asociety.se for assistance in adding the component.

The time component/product must be approved and part of the agreement with the end client to be added to the contract.

Examples of time components/products include: overtime, distance allowances, and expenses.

Click on your account name (usually your own name) in the upper left corner, below your profile picture. Then, click on the company’s name in the list and select Edit in the new view. After entering the details you wish to update, finish by clicking Save.

Note: Your account must have one of the following permissions: Sales, CEO, or Administrator to edit company details.

For a detailed guide on how to locate and update company information, follow the link:

All proposals for assignments must be submitted through our consultant portal. If you don’t already have an account, follow this link: https://asociety.inkopio.com/vms/Login and click on Apply for an account to create one.

In the consultant portal, navigate to the assignment you’re interested in. In the Profiles section, you’ll see a list of consultants you’ve already added to the system. Click Offer next to the relevant consultant, then complete the form. You can choose to submit the proposal immediately by clicking Save and submit, or save it as a draft by clicking Save as draft.

If the consultant you want to propose is not in the list, click Add Consultant, fill out the form, click Save, and then click Offer.

For a detailed guide, refer to our user instructions: https://asociety.inkopio.com/vms/documents

If you need assistance or encounter any issues, contact us at: info@asocietygroup.com.

To create a consultant profile, the consultant must first be added as a contact for the company.

In the menu, navigate to Consultants and then select Consultants again. Click on Add Consultant to add the consultant as a contact. Once the contact has been saved, you will be directed to the contact card. From there, navigate to the Profiles tab. You can either choose to upload a CV only or click Show profile to add more detailed information.

To view and edit existing profiles, navigate to Consultants and then Profiles in the menu.

If you have an account with the role of Sales, Administrator, or CEO, you can independently add colleagues and create accounts for them in the portal.

In the menu, navigate to the Consultants tab and then select Consultants again. Click on Add Consultant and fill in the details in the form. Once you save the form, you will automatically be redirected to the person’s contact card. Here, click on Create user account, then Save, and finally the green button Send welcome email.

For a detailed guide, see our user instructions: https://asociety.inkopio.com/vms/documents

If you need assistance or encounter any issues, contact us at: info@asocietygroup.com.

Our consultant portal is organized into company accounts, contact cards, and user accounts. Each unique company (based on registration number) can only have one company account. Consultants and employees can then be added as contacts to this account, and user accounts can be created for them if needed.

All active assignments the company has with us, along with the timesheets and invoices associated with those assignments, are linked to the company account.

A user account can have four types of permissions:

Consultant – Permissions for consultants.

• View and complete timesheets.

Sales – Permissions for consultant managers or equivalent.

• View and complete timesheets on behalf of consultants.
• Create new user accounts for employees.
• View existing assignments and agreements.
• Access self-billing invoices.
• Edit company details (except payment information).
• Subscribe to mailing lists.
• Receive daily and weekly summaries of published assignments.

CEO – Permissions for the CEO or owner of the company.

• All rights granted to the Sales role, with the additional ability to add or edit payment information.

Administrator – Permissions for administrators or finance functions.

• All rights granted to the CEO role.

For questions or assistance with accounts, contact: info@asocietygroup.com.

You can also refer to our user manual for the portal for more information.